Scarcely a day passes when we don’t need a coworker to do something—respond to an email, review a report, run an analysis, take a web survey, or offer a status update. So deep is our dependence that we’ve developed a sophisticated repertoire of strategies for eliciting others’ responses. Some of the most popular:
- Persuading them: Reviewing the 12 critical reasons why they really need to respond to that email.
- Exhorting them: Underlining, emboldening, italicizing, CAPITALIZING, or ALL OF THE ABOVE-ING to drive home the urgency of reviewing that report.
- Scaring them: Painting a subtle or not so subtle picture of the dire consequences associated with the absence of that analysis.
- Burying them: Reminding them about the web survey so unbelievably often that they take it just to stop the emails.
- Going above them: Taking your request for the status update directly to their boss.
These strategies all share the same goal: they seek to highlight the costs of non-compliance. As a result, they often produce the very same outcome: non-compliance.
So here’s a simple but frequently-overlooked alternative: Make it easy for them! In other words, try to make compliance so simple that they almost can’t help themselves. I’m here to tell you that it can make life negotiable. Some examples:
- Instead of reviewing the 12 critical reasons they need to respond to the email, copy and paste the email they’re supposed to respond to right below yours, preventing them from having to scroll for the next 5 minutes.
- Instead of EXHORTING them to review the report and referring them to the long-deleted message from 3 months ago, reattach it when you remind them.
- Instead of scaring them into completing the analysis, ask whether you can answer any questions about it or help clean up the data.
- Instead of burying them with reminders about the web survey, move the link they’re supposed to click to the subject line.
- Instead of going over their head to get a status update, complete the status update form yourself and ask them to verify whether you got it right.
In addition to coming across as substantially more pleasant, such strategies create channel factors: powerful catalysts of behavior. So the next time you’re thinking of making it harder for another person to say no, consider making it easier for them to say yes.